Administrative Business Partner 100 %

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Personal Contact vermittelt und verleiht seit über 25 Jahren erfolgreich qualifiziertes Personal in den Bereichen Industrie, Pharma, Technik und Gewerbe.

Mit Fachkompetenz, Menschlichkeit und Engagement bietet Personal Contact lückenlose Dienstleistungen an, welche den höchsten qualitativen Ansprüchen des Personalwesens entsprechen.

Für unseren Kunden, ein Pharmaunternehmen, suchen wir nach Vereinbarung eine/n Administrative Business Partner.

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The principal administrative business partner is a key position in PTT that is responsible for providing administration partnering and business operations support for PTT and PTE in order to drive PT network success.

In this pivotal role, you'll collaborate closely with senior leaders, Global MSAT, Engineering (PTT), and Digital and Operational Excellence (PTE) teams. Your primary objective is to ensure seamless business operations through proactive administrative support and effective cross-departmental coordination. Success hinges on your ability to merge administrative expertise with a deep understanding of business nuances, facilitating smooth transitions between business needs and organizational support within our global landscape. This requires exceptional communication skills, keen attention to detail, and adept multitasking capabilities in a dynamic, fast-paced environment.

The perfect candidate has a bachelor degree in business and the first experiences working in an administrative role within Roche. Additionally, a proficiency in Google suite, other office productivity tools, as well as a fluency in English is required.

Tasks & Responsibilities:

• Accountable for foundational administrative activities like calendar

management and scheduling of department and team meetings within

multiple time zones including calendaring and use of required physical and

virtual room reservation systems and the participation of internal and

external stakeholders

• Manage complex scheduling including global summits, department offsites,

confidentiality, senior leaders, government officials, etc

• Lead and coordinate simple to complex event management activities

including agenda creation, vendor management and event support including

town halls, sprints, and F2F meetings

• Collaborate with strategic event services and town halls, independently lead

planning and execution for large scale high visibility events

• Support and lead communication activities including drafting emails for

supported leaders, creating event and meeting agendas and supporting

materials, communicating department policy and process information, and

solicitation of feedback and surveys • Influence and support employee and

team experience through recognition of milestones (anniversaries, birthdays,

life events) coordination of huddles and community driven informal team

activities, managing administrative and logistics of onboarding, and robust,

consistent support of interviewing process

• Support complex, international, and large group travel accommodations and

associated expense reporting when appropriate

• Act as translator by grasping business context and needs and translating into

support activities that support department contributions and value

generation.

• Ability to work globally from location agnostic hubs and build relationships

with partnered teams, functions, and business units in multiple time zones

• Act as go to person for facility and IT service requests including space

planning, central office supplies process, and remain up to date for all

associated training

• Manage financial PO, invoice, vendors, SOWs, and contract processes and

participate in RFP and vendor selection process

• Manage department email distribution lists, print services and

shipping/labeling and information and content repositories (gSites, share

drives, etc)

• Demonstrate high levels of autonomy and help teams prioritize overall work-

plate ensuring balanced support and ensuring the "right" work gets done in

order

• Demonstrate pragmatic approaches by following defined processes and

remaining flexible when needed to ensure business needs are met with high

quality and on time

• Navigate complex scenarios helping teams to identify solutions, define new

processes, and share new knowledge with learning experiences

• Actively participating in meetings, promoting new ways of working and

improvements to work processes, as well as sharing ideas and support

amongst colleagues

Must Haves:

• A Bachelor’s Degree or a commercial degree with equivalent experience

(*****)

• Proven experience in an administrative role, supporting senior executives or

leadership teams (*****)

• Prior experience working in administrative role within Roche is required

(*****)

• Proficiency in Google suite (gMail, gCal, gDrive, gSlides, gSheets etc.) and

other office productivity tools (*****)

• English fluency is required

• Ability to make independent decisions and problem solve without reliance on

precedent or supervisory guidance

• High level of attention to detail and accuracy in all work activities

• Flexibility and adaptability to handle changing priorities and responsibilities

• Excellent organizational skills with the ability to prioritize tasks and meet

deadlines

• Strong communication skills, both written and verbal, with a professional and

courteous demeanor.

• Ability to work independently with minimal supervision and as part of a team • High level of attention to detail and accuracy in all work activities

• Flexibility and adaptability to handle changing priorities and responsibilities

• Discretion and confidentiality when handling sensitive information

• Ability to be available for support outside normal working hours (including

some evenings and weekends)

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